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Library Trustees Meeting Minutes 08/02/04
Tolland Public Library
Board of Trustees
Meeting Minutes:  August 2, 2004

Call to Order:  The meeting was called to order at 4:10 p.m. by Chair, Carolyn Locke.

Attendees:  Carolyn Locke, Chair.  Gloria Gery.  Penny Babbitt.  Librarian Jessica Kelmelis

Meeting Minutes: Minutes of the May 3, 2004 meeting were approved as written.

Old Business:

Library Parking:  Carolyn Locke sent a letter requesting a change in parking from parallel to perpendicular to the Selectmen.  There has been no response.  Gloria Gery will request a response when she attends the August 9th Board of Selectmen's meeting.

Tattler and Website Library Announcements:  Announcements have been distributed each month.  Jessica believes they have increased library activity.

Library Sign:  Jessica Kelmelis presented a proposed pole-mounted sign for the Library and Senior Meeting House with an estimated cost of $1000 which includes installation.  The Trustees voted to approve the sign design but requested that Jessica determine whether Planning Board approval is necessary based on the Zoning Bylaw.  She will send a copy to the Selectmen for their information.  Jessica will also get a price without installation and ask John Panai if he will install it.  Location was discussed.  Jessica will also determine whether the Cultural Council can contribute to the sign's cost.

Benefit Dance:  The Cultural Council's benefit dance for the Library netted approximately $150 which is being used for plantings around the Library.

Al Simonds Memorial Fund:  Todd Simonds presented the Library with a $500 contribution for use with Large Print books and documentary videos/DVD's.  Jessica has ordered some books and is researching additional acquisitions.  The Trustees will write to Todd to inform him that Jessica will provide a running list of acquisitions.  The Town can now set up a special account for this fund and the Trustees will request that Todd place the contributed funds into that Donor-Advised Account.  

New Business

Community Service by Tolland High School Students:

On Thursday, August 5th, community service work will be done on the library landscaping under Jessica's supervision.  Students will receive credit toward their 100 hour requirement.  Jessica will include recognition of student contributions in the Tattler/Website library announcements>

A patron requested that students be permitted to provide ongoing service by extending hours staffed by students.  A discussion ensued about issues that included safety, selection of students, whether supervision would be required and consistency to assure that patrons do not come to find the Library closed.  Jessica will present a proposal at the next Trustees meeting.

Objectives and Results Reporting

The Trustees requested that Jessica write up special project and ongoing work objectives for each Library employee, including herself.  The Trustees would like a quarterly report on the progress against results and responsibilities and library circulation and membership/card statistics.  Jessica will prepare these for discussion against the last meeting.  This should provide a basis for staff evaluation, recommendation for salary increases and the Annual Report to the Town.

Volunteer Carol Finnigan:  Summer resident Carol Finnigan has been working with Jessica on special projects and has done significant work.  The Trustees will acknowledge this contribution at the end of the summer and in the Tattler/Website.

Next Meeting:  The next meeting will be as on Wednesday, November 10th at 4 p.m.  It was decided to have the meeting when the Library is not open to the public to minimize interruptions.

Meeting Adjourned:  The meeting was adjourned at 5:45 p.m.

Respectfully submitted,
Gloria Gery

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