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Public Safety & Municipal Complex Committee Minutes 06/25/2009
Minutes of the June 25, 2009 Public Safety and Municipal Complex Committee
Meeting -22
Members present: Robert Gery, Jim Richard, Eric Munson III, Robert Maselek, Steve DellaGiustina, and Phil Grannan.
Members absent: Nick Urbinati, Mike Sullivan, Wayne Carr, Bob Littlefield
Others attending: Eric Munson Jr., Tom Paine
Meeting called to order-- at 7:00 pm. This meeting was at the Tunxis Club.
The Committee wished to thank Bob Gery for bringing refreshments to the meeting.
Agenda item #1—Minutes of the June 15, 2009 meeting were approved.
Agenda item #2— Eric III informed us that the Tolland volunteer fire department is working on the draft of the second Fire Department letter to the public.
Agenda item #2a – Eric Munson Jr. will contact Sue Voudren to look into her comment on needing all emails from everyone on the Committee for her records.
Agenda Item # 3 – A discussion ensued about the posting of meetings for which Bob Gery made a up a template and Bob Maselek will fax to the Tolland Town Clerk, Sue Voudren for each meeting and check with her to reproduce any past missing meeting postings for her files.
Agenda Item #4 – Phil Grannan will be in contact with as many state political/legislative personnel asking them to write support letters to the grant proposal Bob Maselek completed.
Agenda item # 5—A discussion was held on the ways to generally reduce all building costs. The proposed building will be at an elevation that is as close to the Rt. 57 elevation as possible. Bob Gery will contact the Tunxis Club about using fill from their gravel pit and will also contact other entities for such services. The Committee discussed using the Beckman brothers, Tommy O’Meara, Gary Pease, Dan Woodger or someone else for both land clearing as well as gravel delivery . Jim and Nick were to investigate the appropriate companies and costs. It was noted that it was possible that Tolland DPW Department could do it with rented equipment but it was decided to contract this out because of the size of the project and the need to swiftly complete it. As to a well, Spence Well
Drilling was reliable.
Agenda Item # 6—The Committee discussed the financing and availability of the fill from the Tunxis Club. Bob Gery presented the costs to Tolland for using Tunxis fill. In summary, the costs would include payment to the Club for the bank run fill, a truck loading charge and delivery charge to John’s Excavating[Beckmen], as well as a per yard processing charge as much of the fill for both under the building and under the asphalt driveways is where smaller processed stone is needed. The Committee indicated that septic sand is different from other sand. A discussion followed on whether Tolland always needs 3 bids for the new proposed PSMC building activities.
Agenda Item #7 – The Town voting dates are June 15, 2009 at 7 pm at Town Hall. This vote is to determine whether the Town wishes to have a Ballot vote. The next vote is July 14, 2009 from 4 pm to 8 pm. The vote is by secret ballot and is to approve the recommended building project.
Agenda Item #8 – A formal letter will be written by the Tolland Selectmen[Munson Jr.] to the Tunxis Club about the gravel pit usage and the fill request.
Agenda Item #8 a - It was decided to visit or have visits from 2 [North Canton, CT and Plainfield, MA] fire departments of the initial 10 that were looked at. Providing that the Town vote is affirmative, we want to determine “best practices” used by other similar towns so as to build the Tolland PSMC in the best, most cost effective manner. Gery will contact North Canton for the visit, Munson III will contact Plainfield and Maselek will write a report on the 10 fire departments previously visited using the form that was created for this to identify “best practices” [what they did correctly, what mistakes were made, what not to do, materials and HVAC equipment used…etc.].
Agenda Item #9-- Bob Maselek agreed to look at and summarize the data obtained from the 10 fire house visits and written reviews to summarize the names of pertinent companies, ie, builders and architects and the best practices mentioned above.
Agenda Item # 10 – Bob Gery explained the Cape Cod Bank 40 year bond repayment charts. This will be discussed with the Tolland Finance Committee at a later date.
Agenda Item # 11— Assuming the Town vote is in the affirmative, the Committee discussed getting as many permits [eg. Driveway permits] as soon as possible. This would help show any grant giving entities we are closer to the “shovel ready” stage!
Agenda Item # 12— On the planned Public Safety complex building on the Rt. 57 property, the septic perc test was done and passed and the Health Agent marked the wetlands.
Agenda Item #13- Maselek was working on the grant application from the Department of Homeland Security. He will share the result with us and will ask for a review and final comments before submitting it.
Agenda Item #14 – The Committee discussed the need for a building sub-committee if the Town Vote was affirmative and a “clerk of the works” overall to lead the effort. This group would work to select the architect, give detailed final building instructions, help with contractor/builder selection and overall manage the project.
Agenda Item # 15—With respect to the Town’s ISO rating, Phil will continue to examine this with an eye toward helping the volunteer fire department better its rating.
Agenda Items # 16 – an absentee ballot application would be available on line and from the town clerk for the July 14 vote.
Agenda Item # 17 – Bob Gery said he would write the selectmen to consider reappointing the committee members as an implementation committee.
Agenda Item # 18—Bob Gery and the selectmen will discuss the building process with respect to Town Committee approvals[e.g. the Planning Board], getting town departments [DPW mostly ] and the volunteer fire department to input much more detail into the building effort…etc. assuming the Town vote is in the affirmative.
Next Meeting – The next Committee meeting will be determined after the Town vote on July 14.
Meeting Adjourned at 8:05 pm.
Respectfully Submitted,
Bob Maselek, Secretary
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