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Public Safety & Municipal Complex Committee Minutes 11/19/2008
Minutes of the November 19, 2008 Public Safety and Municipal Complex Committee Meeting -13
Members present: Robert Gery, Jim Richard, Nick Urbinati, Steve DellaGiustina, Robert Maselek, Bruce Faucher, Phil Grannan and Eric Munson III.
Members absent: none
Others present: Mike Sullivan, Wayne Carr and Robert Littlefield
Meeting called to order at 6:07 pm
Minutes approved - October 23, 2008 minutes were read and approved.
Fire Department New by-Laws – Robert Maselek gave the committee a copy of the final by-laws to be voted on and approved by fire department personnel. He said this would be done in the next few weeks.
Building plans - Jim Richard presented revised building plans for the Department of Public Works [DPW] renovation and the Public Safety Complex building. These were reviewed by all and the Committee decided that these plans would be acceptable with just a few minor changes. Eric Munson III showed the board how he has reconfigured the police department area walls to both meet the police department’s needs and downsize the police chief’s office. We also decided to make the responder’s room larger and fire chief’s office smaller. The DPW building plans will stay as discussed.
Economic issues - Robert Gery spoke on the impact of the current economy and how it might affect the public’s feelings toward supporting these building projects. Robert Littlefield and Eric Munson III felt that we should proceed with presenting the plans for both buildings to the town’s people as we have designed them.
Operational Costs of DPW building - Wayne Carr has documented the cost of heating [oil] and the cost of electricity for the current DPW/firehouse building. The town spent $11,166 in 2006-07 and almost $21,550 in 2007-08 for these two utilities [an increase of 93% in one year].
Other Building Projects - Steve DellaGiustina will look into how the Town of Southwick handled the Southwick Library building project.
Architects - Nick Urbinati and Bob Gery will be talking with Lawler Associates to discuss plan details and their future involvement.
Frequently Asked Questions - Phil Grannan has written a draft of possible questions that the town’s people might have when we have our first public hearing. We as a committee will try to have answers for these questions so that they can be addressed at these meetings.
This is one step of the 8 step marketing/communications plan for Tolland. Chair Gery stressed that all aspects of the plan had to be finalized before any town or individual townspeople meetings were held. The “History and Committee Objectives” part of the Marketing plan was also completed as well as the “Diagrams of both the new Public Safety Complex and DPW building revisions”. Other parts of the marketing plan are being worked on by various committee members.
Building Evaluation form - Nick Urbinati has designed a “Public Safety Complex Site Visit” form, so that this can be filled out when visiting other town’s public safety buildings and fire department facilities. The purpose of the visits is to increase Committee knowledge of other building projects. Seven to eight buildings were identified to be seen by various committee members with Gery and Grannan heading this effort.
Town population relative to buildings size - A question was asked about the Town of Tolland’s population. Eric Munson III stated that our year round population is around 460 people, but our summer population can grow to nearly 4000 people.
New building utilities costs - Started to discuss estimated cost of utilities for the new building. This will be revisited at a later date.
Next meeting time - Next meeting will be December 11, 2008, 6:00 pm at the town hall. Citizens are invited.
Respectfully Submitted,
Steven DellaGiustina
Secretary
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