Duties & Responsibilities of the Town Clerk
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Census:
  • Conducts the annual town census.
  • Prepares the street list of residents and the school list.
  • Furnishes the jury list to the Office of the Jury Commissioner.
Elections:
  • Oversees polling places, election officers, and the general conduct of all elections.
  • Directs preparation of ballots, polling places, voting equipment and voting lists.
  • Administers campaign finance laws.
  • Certifies nomination papers and initiative petitions.
  • Serves on the local Board of Registrars.
  • Supervises voter registration and absentee ballots preparation/distribution
  • Prepares, records and reports official election results to the Secretary of State of the Commonwealth.
Licenses:
·       Issues state licenses and permits, including:
·       Marriage licenses
·       Permits for raffles and bazaars
Issues local licenses, permits, and certificates as mandated by statute or bylaw, which include:
  • Business certificates
  • Dog Licenses
  • Kennel License
Local Boards and Committees:
  • Administers the oath of office to all elected and appointed members of local boards and committees.
  • Informs in writing all  elected and appointed officials about the State's Open Meeting and Conflict of Interest Laws.
  • Posts meetings notices of all government bodies.
Official Decisions and Duties:
  • Records and certifies all official actions of the Town, including:
  • Town Meeting legislation and appropriations
  • Planning Board and Board of Appeal decisions
  • Certifies all notes for borrowing.
  • Keeper of the Town Seal
  • Records state tax liens filings.
Public Records:
  • Provides access to public records to comply with Massachusetts General Law.
  • Certifies copies of all town records.
  • Records and preserves original birth, marriage, and death records
  • Provides input to the Massachusetts central vital registration system.
  • Provides certified copies of vital records. Conducts or assists with genealogical research for members of the public.
  • Responsible for maintenance, disposition, and preservation of municipal archival records and materials.
  • Maintains records of adopted municipal codes, general bylaws and zoning bylaws, resignations, appointments, petitions, publications, budgets, election results and town meeting minutes and financial statements.
  • Submits general bylaws and zoning bylaws to Attorney General for approval.
  • Maintains the Annual List of Residents.